Print2Mobile Event registration tool
Von Clemens Kavan am 21.10.2025
Introduction
Working in event management and also as staff during some of Austria’s biggest festivals, you start noticing some problems when it comes to registration of your clients: The company I currently work with (Adrenalin Company) specialises in the renting and operation high-thrill event tools that have certain risks associated to them in the event of misuse. Therefore, participants are required to sign so called liability exclusion disclaimers before attending.
The problem
Currently, this process is very time-consuming, since every single person needs to read, fill out and sign these papers by hand, one by one. Apart from the need for thousands of printed sheets of paper per event, which then have to be scanned manually at the end of an event, this system causes long queue times and an overall mixed customer experience. This is exaggerated by the disclaimer being mostly printed in German, which makes it inaccessible for international guests.
Solution
With this Print2Mobile prototype, I aimed to simplify and reduce the time needed for this necessary procedure: Outside the event booth and next to the queue line, a poster would be installed. It contains a QR code that directs participants to a website where they can read the legal document and fill out a form.
Clients can read the liability exclusion disclaimer and sign it easily using their smartphone. Not only does this reduce the need for printed forms, but it also allows all participants to sign simultaneously, reducing overall wait time. After filling out and submitting the form, the participants are given a personalised QR-code that contains all the relevant information for us organisers.
Future
In future versions of this tool, the website would display the information in the system-used language, making it more accessible. The submitted information would be stored securely on a dedicated server for the legally required duration. On the other hand, there is a need to develop a specialised QR-code scanner application, that can read the participants codes and cross check them with the database in order to check their validity.
All in all, a user would first scan the QR-code on the poster and read, sign and submit the disclaimer. Then they would go to the event booth, where a staff member would scan each participant’s personalised code to verify its validity before they can enjoy the attraction.
Disclaimer: This project is not associated with BAGJUMP in any way. It is a purely academic student project, created for educational purposes only.
Link to the website: https://karavam.github.io/QR-Code-Website/
